HISTORIC SAVANNAH FOUNDATION

CONTROLLER

Full-time, Exempt, Salaried Position
Reports to President & CEO

PRIMARY RESPONSIBILITIES

FINANCIAL REPORTING & ACCOUNTING

• Responsible for monthly reconciliations and the annual close of the books to ensure accurate and reliable financial statements in accordance with GAAP and nonprofit accounting standards
• Prepares accurate and timely monthly management reports and annual financial statements for HSF, DH, and RF
• Responsible for maintaining the general ledger for all programs, endowments, and restricted funds
• Creates and maintains all prepaid and deferred schedules and reconciles them on a monthly basis
• Reconciles balance sheet accounts, including bank, credit card, endowment, and restricted fund accounts
• Accounts Payable, Accounts Receivable & Cash Management
• Responsible for accounts payable and the timely payment of vendor bills
• Responsible for monthly sales tax payments and filings and for annual 1099 filings with the IRS and the Georgia Department of Revenue
• Responsible for accounts receivable, including the timely processing and collection of donor gifts, memberships, sponsorships, and campaign pledges
• Prepares and issues annual donor statements in collaboration with the Director of Development
• Performs monthly reconciliations between accounts receivable and the donor database (eTap)
• Payroll, Benefits & HR Administration (Financial Scope)
• Responsible for processing payroll in coordination with a third-party payroll provider (QuickBooks)
• Responsible for all monthly, quarterly, and annual federal and state payroll tax filings
• Serves as insurance and benefits administrator for the organization
• Assists the President & CEO with the review of benefits renewals, insurance bids, and related cost analysis
• Maintains payroll, benefits, and compensation records; provides financial and compliance support related to HR policies (this position does not serve as the organization’s HR generalist)

BUDGETING & FINANCIAL MANAGEMENT

• Prepares and manages the annual operating budget by department, including Operations and Overhead, Davenport House Museum, Revolving Fund, Development, Gala, Membership, Preservation/Education, Annual Appeal, Annual Meeting, and other event-related budgets as necessary
• Monitors budget-to-actual performance and provides variance analysis to the President & CEO
• Assists leadership with financial projections and analysis as requested
• Audit, Compliance & Risk Management
• Works directly with a CPA firm to ensure a timely and accurate annual audit
• Assists the CPA firm with the compilation of financial statements and the preparation of the annual Form 990
• Ensures compliance with federal, state, and local financial and tax regulations
• Develops, documents, and maintains internal controls and accounting procedures to safeguard organizational assets

GOVERNANCE & BOARD SUPPORT

• Serves as staff liaison to the Finance Committee
• Prepares agendas, meeting notices, financial reports, and analyses for Finance Committee meetings
• Keeps minutes of Finance Committee meetings
• Prepares management reports and financial information for the Executive Committee and Board of Trustees as directed
• Systems, Reporting & Other Responsibilities
• Evaluates and improves accounting systems, processes, and reporting tools
• Secures and renews annual certification as a GuideStar Gold (or higher) participant
• Assists the President & CEO with RFPs and CPA firm selection as necessary
• Performs other related duties as assigned

REQUIRED SKILLS

PERSONAL & PROFESSIONAL

• Bachelor’s degree in Accounting or Finance with a minimum of five years of accounting and financial reporting experience; nonprofit experience preferred (degree may be waived with commensurate experience)
• Advanced knowledge and understanding of Generally Accepted Accounting Principles
• Advanced knowledge and understanding of nonprofit and fund accounting principles
• Strong verbal and written communication skills
• Ethical professional with excellent judgment and the utmost integrity
• Proactive, organized, and able to manage multiple priorities and deadlines
• Strong problem-solving skills and ability to work both independently and collaboratively
• Professional appearance and demeanor; ability to work effectively with staff, volunteer leadership, members, donors, and sponsors

TECHNICAL SKILLS / PROFICIENCIES

• Advanced proficiency with QuickBooks and QuickBooks Online; knowledge of other accounting software a plus
• Proficient with Microsoft Office products, including MS Word, MS Outlook, MS PowerPoint, and advanced MS Excel
• Database analysis and reporting skills
• Working knowledge of Human Resource principles and practices
• Experience with the operations and characteristics of a nonprofit organization (501(c)(3))